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Introduction
Assessment
Assessment: Technology Inventory
Assessment: Technology Proficiency
Goals & Objectives
Budget
Evaluation
CIPA Compliance
Appendix
Reports
Submit & Certify
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Tech Plan Creator Web Site
To Login to the web site, point your browser to: www.erate470.com/tcp
On the left hand menu, click on "Login"
- Enter your login and password (same as your login/password for erate470.com)
- For first time users:
- Click on "Create New Plan"
- From the drop down menu, select 2007-2010
- Click on "Create Plan"
- Wait for the program to create a plan, then display the menu with a list of created plans
- Click on 2007-2010
- For returning users:
- Click on "Edit A Plan"
- From the drop down menu, select 2007-2010
- Click on "Click Here" to access the introduction section.
- Complete each question by typing your answers in the associated field.
- To save your work, scroll to the bottom of the page and click on "Save & Exit"
- If you need to exit WITHOUT SAVING CHANGES, scroll to the bottom of the page and
click on "Cancel".
- Intro-1. District Information
Complete this section with your main school district information.
District code # number assigned to your district by your State Department of Education. For Example, Morris ISD is located in County #56 (Okmulgee County), and their district number is I003. Morris would enter 56-I003.
Example:
District Name: Morris Public School
County Name: Okmulgee
County-District #: 56-I003
Superintendent: Mr. James Lyons
Mailing Address: P.O. Box 80
City: Morris
State: OK
Zipcode: 74445-0080
- Intro-2. Contact Information
Provide contact information of the individual at your district who will be listed as the person to contact regarding your district's technology plan.
- Intro-3. Demographics
Demographics in this section should reflect your district as a whole.
- Enter your district's total enrollment (ADM-Average Daily Membership).
- Enter the total number of certified staff (teachers) at your district.
- Provide your low income % (Total # of students eligible for free & reduced lunch divided by total enrollment). Enter your low income percent as a whole number.
For example if 65% of your students are eligible for free/reduced lunch, enter 65.
-
Provide the total number of school sites as listed with your State Department of Education (do not list the total of all your buildings.)
For example, Smith ISD has 3 buildings associated with the middle school-1 main building and 2 portable
buildings; 1 building associated with the elementary school; and 4 buildings associated with the high school. Smith ISD would enter "3" (ES, MS, HS).
- Intro-4. Tech Plan Duration
Enter the beginning and ending year of your plan. For most plans prepared in September, 2006, your
beginning year will be 2007 and the ending year will be 2010.
- Intro-5. Technology Committee
To complete this section, enter the name and title of each member of your technology committee.
For example: John Smith, HS Principal; Bill Jones, Parent; Lisa Thompson, Technology Coordinator;
Elizabeth Thompson, Library-media specialist.
- Intro-6. Executive Summary
To complete this section, enter a summary of your entire plan. You may also want to provide additional background information
about your district in this section.
Example:
Morris School District is located in the city of Morris, which is in the southeast quadrant of Okmulgee County. The 2000 Census showed a population of 38,788 for the county and 1300 for the city of Morris.
Morris School System has a current student population of 1024, up from 850 just 15 years ago, with 230 transfers only comprising 23% of the population.
There are a total of 12 buildings with classrooms comprising the Morris school campus, with Elementary, Middle and High School each having their own building. Plus a Storm Shelter Facility. Agricultural Education and an additional building for general education, a cafeteria, and the gym.
The Elementary building has 439 students with 44 teachers and support staff. While the Middle School facility has 225 students and 19 teachers and support staff. All the High School Buildings combined have a student population of 360 and 33 support staff and teachers. Over 122 faculty and staff are dedicated to the education of the Morris student population.
The need for the effective integration of current and emerging technologies into education is recognized at local, state, and national levels. The infusion of technological tools into society is also causing and demanding changes in the schools. Preparing students to be productive citizens is not a new goal of education, but preparing today's students to be productive in the technological world requires a new initiative and is critical to the economical and social growth of the nation.
For today's students, the basic curriculum extends beyond that of the "traditional" classroom. While reading and writing remain basic to acquiring knowledge, pencil, paper, and textbooks alone are no longer sufficient tools for student learning. Information accessing, synthesizing, and analyzing skills must be added, as well as the tools for acquiring the skills. Communications technologies, including multi-media and telecommunications, have opened the knowledge of the world for greater accessibility and understanding. Learning from textbooks alone is no longer acceptable. Along with the arrays of these "new" educational tools and materials, comes the task of properly assessing needs and then planning, selecting, and implementing such technology into the school.
The Morris Public School community has recognized the importance and the need to incorporate technology into the school for improving the quality of education for all students. The anticipation of access to new informational resources has also been central to program planning and development.
Establishing a technology program in the school requires a high level of financial resources. While some may have the resources for immediate implementation, we have found that most schools do not. They must carefully plan for current and future needs and balance those needs to gain the best educational value. Such is the case at Morris Public Schools. From our evaluations, assessments and discussions three major phases have emerged:
- Phase 1: Staff Development and Software/Curriculum development
- Phase 2: Integrate technology into the curriculum
- Phase 3: Develop plan to rotate replacement plan for updating computers/servers
- Intro-7. Vision
Provide a short narrative of your district's vision for educational technology. Your narrative
should explain why your district is interested in using technology and how technology will impact
teaching and learning at your district.
Example:
The Morris Public School System realizes that new ideas can change the status quo. We see the advantage of accepting change and new ideas. This means looking beyond the things that seem so evident, to looking to those that seem impossible. This requires VISION.
Children, as well as adults must have a vision for the future. The administration and faculty of Morris Public schools encourage the development of this vision. A vision to empower our students to be life-long learners, and productive citizens in the ever changing global society.
To achieve this goal we will monitor, adjust, and add to our curriculum. We will evaluate students by using traditional and non-traditional methods as indicators as to whether our curriculum is progressing and functional, to be the most effective curriculum so our students will learn.
We believe technology in the schools is no longer an option, frill or add-on. Technology is a vital, necessary, required part of each person's existence; technology is a way of life. All students will participate in a world class education system that uses the latest technologies to prepare students for a rapidly changing world.
- Intro-8. Mission
Provide your district's mission statement for educational technology.
Example:
We, the parents, staff and students of the Morris School District, are committed to modeling and developing the highest quality of academic education for all our students enabling them to attain excellence and to become leaders in our society. It is our common desire to give the students the resources necessary to obtain a highest level of education through creative educational opportunities.
We believe that every student can succeed and each has the right to enjoy learning. We believe participation is essential in the education of the student.
Putting 'into action' the mission statement, allows our students the necessary tools to be productive individuals for themselves and society while meeting the requirements set forth by Priority Academic Students Skills (P.A.S.S.).
All courses and classes should enhance the educational experience of all (grades Pre K-12) students - gifted, average or the special education student, to allow them a hands on approach for forming a partnership alliance with their educations.
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- Assess-1a. Technology Inventory.
Complete each item based on the technology currently installed at your district as a whole.
- Operating Systems.
List operating systems used at your district.
Example: MS Windows XP, MS Windows 98, MS Server 2003, Novell Netware 6
- Computers. List # of servers, # of workstations < 3 years old, # Workstations > 3 years old,
average # of students to workstation ratio, and average # of teachers to workstation ratio.
Example:
# Servers: 3
# Workstations < 3 yrs old: 189
# Workstations > 3 yrs old: 59
Average # of students to workstation ratio: 12:1
Average # of teachers to workstation ratio: 1:1
- Peripherals. List peripherals installed at your district such as printers, scanners, projection
devices, Smart boards, and digital cameras. Include description and quantity.
Example:
50 printers (10 color), 2 flat bed scanners, 3 overhead projectors, 2 LCD projectors, 2 Smart boards, 3 digital cameras
- Other. List other technology hardware such as distance learning equipment and video production.
Include description and quantity.
Example:
2 Polycom VSX7000 video codecs. 1 Tandberg 880 video codec.
- Networks: Local or Wide Area.Describe the connectivity of your network. If you have a network
diagram, you may include it as part of the Appendix.
Example:
Wiring centers in the Elementary School, Middle School, High School and the Annex are a plug and patch panel rack-mounted design. This is not standard for telephone installations, but is much preferred for computer cable systems, as there is constant need for load balancing and cable moves, and provides a vertical storage area for other electronics. These designs will allow a knowledgeable person to make changes in the cable system without the use of special “punch down” tools and jumper wires.
The fiber optic cabling is designed to allow itself to be collapsed, but will also run very well in the distributed mode.
One run of General Category 5E Cable runs from the closest wiring center’s AMP-557872-1 patch panel, 100 meters or less, to a wall plate consisting of an AMP-557901-2 and AMP-557505. If the room in which this cable terminates is a lab, then an additional hub scheme may be attached at that point to provide connections for each computer in the lab. If it is determined that the lab requires its own file server, then that file server can be attached to the appropriate RJ-45 outlet in the wiring center’s patch panel (AMP-557872-1). The reason for placing the file server in the wire center is to allow the file server to connect to the backbone without a long single run of fiber optic cable.
Internet Connection
Two T-1 lines connect to the central location for access through the router to the WAN.
See Appendix for network diagram.
- Bandwidth.
- LAN (Local Area Network)
Enter the bandwidth speed of your local area network. This is the bandwidth/speed
of your network connections within your buildings.
Examples: 10mbps, 100mbps, 1000Mbps
- MAN (Metropolitan Area Network - Campus Area Network)
Enter the bandwidth speed of your campus area network. This is the bandwidth/speed
of your network connections between your buildings.
Examples: T-1, DS-3, 100mbps, 1000Mbps
- WAN (Wide Area Network)
Enter the bandwidth speed of your connection to your Internet Service Provider.
Examples: T-1 (1.54Mbps), 3Mbps, 6Mbps, 10Mbps
- Telephone Access
- Describe your internal phone system.
Example 1:
Phones are located in administration areas to allow equal access to all teachers and
students. Cell phones are assigned to building principals, supervisors and bus drivers as needed.
Phone service includes both local and long distance. Long distance usage is monitored by requiring
user access numbers.
Example 2:
The district utilizes an Avaya Partner PBX system to manage local and long distance voice communications including
voice mail for all our buildings. Phones are located in all classrooms, administration offices and
staff work areas. All administrators and bus drivers are assigned cell phones, and cell phone users
reimburse the district for personal use.
- # of phone lines.
Enter the number of incoming voice lines (not the number of phone hand sets or telephone jacks) at your district. Include
fax, modem, and alarm lines.
- # of cell phones.
Enter the number of cell phones paid by the district. Do not include cell phones owned
and paid for personally by faculty and/or staff.
- Email.
Describe email usage at your district.
Example:
E-mail is used by faculty and staff for communications with each other, the State Department of Education,
parents, and community members. E-mail is used by students only during teacher-supervised class projects.
- Software Applications.
List software applications installed at your district that are most frequently used for
basic productivity, presentations, multi-media production, subject area-specific such as math, reading,
science. Optional: You may reference an attachment that lists your software inventory. See Appendix section.
Example:
Microsoft Office, Microsoft PowerPoint, Eudora, Renaissance Learning including Accelerated Reader,
Star Math, Carmen San Diego, KidPix Studio, drill & practice software including Math Blaster and
Number Munchers. See Attachment B for a complete listing of our software.
- School Information Management System.
Describe technology used for tracking student information at your district. Include name of
software application, company, and type of server used.
Example:
We are currently in the process of implementing Apple PowerSchool which is SIF compliant.
The SIF server is located in the administration office.
You may also reference your own inventory listing posted on your district web site as an attachment. (See Appendix Section.)
Additionally, you can include a copy of the your annual District Technology
Survey that you submitted to your state dept. of education or similar reports as part of the Appendix. (See Appendix Section.)
-
For Oklahoma schools, to access your annual survey, login to the site
https://apps.sde.state.ok.us/security/Login.asp
using the login and password assigned
to your district by the Oklahoma State Deparment of Education.
- Complete the survey online, then use your browser to print each page as it is completed.
- Scan your printed pages and save them in PDF format. Then upload the completed file to your school web site.
- Enter the URL to your web site as part of the Appendix Section.
- If you do not have a web site where you can post your files, we can post your files for you. Send an
email to:info@kelloggllc.com. Attach the files you want us to post, and
in the body of the email clearly describe the attachments you are sending and what attachment # you want us to
reference in your appendix section.
- Assess-2. Self Assessement of Technology Proficiency.
This section is a a self-assessment of your District's technology proficiency.
(See: Rubric of Essential Technology Conditions for K-12 Schools)
For each category below, click on the category, then click on the radio button next to the stage
(beginning, progressing, significant progress, or proficient) that best reflect's your district's
progress for each item listed.
Click on the "Save & Exit" button at the end of each page to save your answers.
- Technology Administration & Support (6 items)
- Technology Capacity (7 items)
- Educator Competencies & Professional Development (6 items)
- Learners and Learning (5 items)
- Accountability (3 items)
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From the Technology Plan Summary page, Click on "Goals & Objectives."
In this section, the program will let you add goals and related objectives and strategies
that are automatically numbered for you.
Before you enter your goals, objectives, and
strategies, we recommend that you organize them first by using the following MS Excel spreadsheet:
tech_plan_goals.xls
You may also want to view a sample completed spreadsheet with 10 goals listed:
morris_tech_plan_goals.xls
- Goals
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Goals are observable and measurable expectations for student and teacher use of
technologies, correlated to the curriculum (PASS); addressing the four areas of the
educational technology standards: 1) Administration and Support Services, 2) Technology Capacity,
3)Educator Competencies and Professional Development, and 4) Learners and Learning to improve student academic achievement.
Goals should focus on results rather than efforts.
Examples:
- Provide ongoing, sustained professional development for teachers, principals, administrators, and school library
media personnel to further the effective use of technology in the classroom or library media center.
- Provide equal access to technology including access to students with disabilities and economically disadvantaged students.
- Acquire and maintain technology that is manageable and flexible to adapt to future growth and technical change.
- Objectives
Objectives are specific, measurable statements of what is to be accomplished to
meet the goals by the end of the plan. Objectives must be correlated to ERate
and NCLB.
See: List of E-Rate and NCLB Requirements.
For each objective, you will need to
- Provide a short description of the objective
- Provide which category the objective falls under: Administration & Support
Services, Technology Capacity, Educator Competencies & Professional
Development, or Learners & Learning.
- Provide a budget estimate
- Indicate which E-Rate & NCLB requirements are met by this objective. One objective can satisfy more than one requirement.
Example:
- Description: Train teachers to use technology
- Category: Educator Competencies & Professional Development
- BudgetY1: 10000 Budget Y2: 10000 Budget Y3: 10000
- Requirements met: US02 (Erate professional development), ED01 (improve teacher effectiveness),
ED04 (promotion of curricula and teaching strategies that integrate technology)
- Strategies
Strategies are the specific activities that will be conducted to achieve your
objectives. For each strategy you will need to:
- Provide a short description of the strategy
- Indicate the status: Planned, In Process, or Complete
- Provide a time frame
- List the responsible individual, department or company
- Describe your evaluation method / measure of success
- Provide additional comments for this strategy
Example:
- Description: Train new email users (faculty and staff) on basic use of email including acceptable use (i.e. inappopriate/appropriate messages).
- Status: Planned
- Timeline: August prior to each school year: 2007, 2008, 2009
- Evaluation Method/Measure of Success: Assessment. Faculty and staff can successfully demonstrate how to send
and receive messages and attachments, and make a distribution (group) list.
- Comments: (no comments, so left blank)
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Complete this section as follows:
Fill in the budget form including sources of funds and technology expenditures.
Year 1 corresponds to the first year of
your plan. If your plan is 2007-2010, year 1 is the 2007-08 school year.
Do not enter dollar signs or commas.
Note that the budget items you enter for non-erate technology expenditures for the 1st budget year (i.e. 2007-08) will
be the same as the amount entered on your Form 471 for 2007-08.
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Complete this section as follows:
- Eval-1: Responsibility.
List the individuals, departments, or committees who are responsible for evaluating the technology plan.
If you list individual names, be sure to include each person's title.
- Eval-2: Evaluation process.
Describe your evaluation process for monitoring your technology plan.
Example:
The technology committee will review and update inventory of equipment and software.
The technology committee will assess the goals and activities of the technology plan in order to ensure that it reflects the current situation.
Principals will assess the degree to which technology has been integrated into normal classroom teaching during regular supervisor evaluations.
Principals will assess the degree to which technology has enhanced communication between the school and the community.
The Superintendent will determine needs for cell phone and phones in the district and assign or approve additional lines as needed.
- Eval-3: Evaluation Timeframe
Decribe how frequently the plan will be evaluated and updated.
Example:
Technology plan will be edited annually by the technology committee to reflect the annual evaluation findings.
- Eval-4: Evaluation Findings.
Describe how the evaluation findings will be communicated and distributed.
Example:
The superintendent will disseminate information of the status of technology in the district to the community.
- Eval-5: Evaluation Analysis.
The following items are to be completed at the end of the first year of your technology plan:
Eval-5a:What goals and objectives of the technology plan were you able to meet? To what extent?
Example:
1) Many of the written curriculums across all subject areas now include technology. Performance assessments include power point presentations, use of the internet, graphic organizers using software, and research for MLA & APA papers and speeches. (2) We currently have a Big Brother/Big Sister program in place using the National Honor Society students. They meet once a week and help the elementary students with homework, as well as with technology. (3) We have added 35 new computers to increase assess of technology to all students. (4) Curriculums that include technology have been written and are in place. (5) Two labs are currently open before and after school.
- Eval-5b: Were there any unexpected outcomes or benefits to having the technology in place?
Example:
Yes, many of the teachers are now comfortable with using networked applications, the Sasixp system for grades, attendance, etc. Parents enjoy receiving progress reports about their students via email. Students enjoy using technology in their school work. Students collaborate on many of the technology projects assigned.
- Eval-5c: What goals and objectives of the technology plan did you not meet? Why? Are there ways to overcome these barriers?
Example:
Some staff members are still somewhat reluctant to integrate technology into the curriculum and would rather use it as a one-time activity. We plan to try to overcome this through our workshops
- Eval-5d: What developments in technology have emerged that you can take advantage of to imporve education for your school or community? How do you identify potentially new technologies (e.g. attending conferences, reading publications, networking with peers)?
Example:
Our new high school has added video distibution options that we intend to learn more about. The new school has incorporated 8 LCD projectors in the ceilings to give greater access to technology presentations.
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In this section, you will provide documentation to demonstrate that your district is in compliance
with the Children's Internet Protection Act (CIPA). You may reference additional documentation
as an attachment to your technology plan (See Appendix Section).
For details on CIPA requirements, see:
http://www.kelloggllc.com/cipa/cipa_req.html
A discussion regarding CIPA is also posted on our web site:
http://www.kelloggllc.com/cipa/index.html
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List the description and/or company name of your technology protection measure (Internet filtering software)
Example: SonicWall Content Security Manager
Provide a copy of your Internet Acceptable Use Policy (Decription, url or upload file)
Provide a copy of your board meeting agenda and minutes when you last discussed CIPA compliance (Decription, url or upload file)
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The appendix section allows you to link up to 10 attachments (references to web pages) that are hosted on your District's
web server.
The attachments will appear in the Appendix Section of your Technology Plan and can be referenced in the body of your
plan.
The following attachments are automatically included as part of your appendix:
- Attachment A: Rubric of Essential Technology Conditions.
- Attachment B: National Educational Technology Standards (NETS).
Enter the following information about each attachment:
Short Description of the Item
The URL of the web pages you want to reference.
If you have information that you want to have referenced, but would prefer that we post the documents on our web site,
you will need to do the following:
- Email your document(s) to: info@kelloggllc.com
- In the body of your email, provide the filename and the description you want us to use
in the appendix section of your plan.
As always, please contact us if you have any questions.
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In order to print reports, you will need to have Adobe Acrobat Reader or equivalent portable document format
(pdf) reader installed on your computer. You may print your reports as often as needed. Contact us
if you have any trouble printing your reports.
The Reports section allows you to print the following reports:
- Technology Plan. Print this report for a full print out of your technology plan.
- E-Rate Alignment.This report shows which of the 5 E-Rate requirements have been
met by your technology plan.
- NCLB Alignment. This report shows which of the 13 NCLB requirements have been met by your
technology plan.
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Submit 1st Version (E-Rate Requirements Met). Due 9/30/2006 for 2007-08 plans. Updates to your plan
for 2008-09 will be due 9/30/2007.
You will be submitting your plan two different times.
The first time you submit your plan will be to let us know that the first version of your plan is complete. Your first
version MUST meet all of the E-Rate requirements and must include a plan for the products and services you will be
requesting E-Rate discounts for on your 2007-08 E-Rate application (Form 471). The first version must be completed
before we can file your Form 470. When you submit your first version, the program will assign a creation date to your
plan. You will also be asked to print the certification page which you will need to sign and return to us via
fax (580-332-2532) or mail.
Submit Final Version (E-Rate & NCLB Requirements Met). Due 4/30/2007.
The second time you submit your plan will be the final version. The final version must meet both Erate and NCLB
requirements. When you submit your final version, the program will create a final submission certification page.
You will need to print and sign the certification page, then return the completed final certification page to us
via fax (580-332-2532) or mail.
Once your plan is finalized, the plan must be forwarded to your State Department of Education or other USAC-certified
technology plan approver. Once reviewed and approved, the certified approver will fax or mail your approval letter to the contact person that you designated on your plan.
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