NOTICE TO SERVICE PROVIDERS (VENDORS)
BIDDING FOR 2008-09 ERATE RFPs

Kellogg & Sovereign Consulting, LLC will again be using an online, web-based program for the 2008-09 (11th program year) E-Rate RFP (Request for Proposal) process.

All bidders must have a SPIN (Service Provider Identification Number) assigned by the Schools & Libraries Division of USAC.
Effective November, 2004, all service providers must also have a FCC registration number. See: usac_sp_forms.html

We request that all bidders submit bids online. Once you have entered your bids online, you will need to print, sign and mail your signed bids to Kellogg & Sovereign. Bidders may submit supporting details and schedules. All documents submitted MUST include service provider name, contact name, address, city, state, zip, phone #, fax #, email address, SPIN,FCC RN, school/library name and location for installation of equipment if applicable. Bids MUST include pricing detail by line item. Line items must list make and model # of all equipment proposed. List maintenance, installation, configuration, delivery, travel and per diem charges (if applicable)as separate line items for the associated service.

Bidders for all services and products (except for tariffed telecommunications services and month-to-month services that do not have a related contract)must also submit a contract for services/and or products. When the applicants select the bids to include in their application, the program will generate a standard contract. See: Required Forms-Erate Bids 2008-09

All proposals shall be subject to E-Rate funding and school board approval. Additionally, it is highly recommended that all equipment bidders make onsite visits to determine the best solution for the school or library.

  1. STEP BY STEP INSTRUCTIONS ARE ALSO AVAILABLE! SEE: Step by Step Bidding Instructions
  2. When you access the RFP site, you will need to login. If you did not bid last year, you will need to register for a new login ID and password. If you bid last year, but have forgotten your login and/or password, DO NOT set up a new login. Send an email to info@kelloggllc.com and request your existing login & password or contact us using our online chat.
  3. If you work with a company that has multiple individuals who are placing bids for the same company, contact us! We have the ability to set up a bidding group for the same company with an adminstator who can see all bids placed for the same company group.
  4. **NEW THIS YEAR**. We are also offering assistance via our online chat. Simply click on the "Live Support online" icon and you will be directed to someone in our office who can assist you.

    5. If you have problems accessing the RFP site, or have any questions, please send an email to: erate@kelloggllc.com.
  5. Once you have logged in, you can view RFPs by Applicant. Once you have entered bids, the View RFPs by Applicant choice will include your bid information.
  6. You can place bids for an individual applicant by using the "Place Bids by Applicant" choice.
  7. You may place bids by service (using the same format as last year) by using "Place Bids by Service" option.
  8. Blanket bids can be posted by using the "Place Blanket Bids" option. OUR OFFICE MUST REVIEW YOUR BLANKET BID PRIOR TO REPLICATING. Contact us for assistance!
  9. Follow the instructions online to enter your bid details. If a line items does not have an associated make/model number, enter a short description (i.e. "installation" "shipping charges").
  10. Use the "Print Bids" option to print bids. YOU MUST PRINT AND SIGN your bids, then MAIL your bids to Kellogg & Sovereign Consulting, P.O. Box 130, Allen, OK 74825.

Follow the instructions on the screen to navigate the site. DO NOT USE THE BROWSER BACK AND FORWARD BUTTONS. Only use the program's buttons to navigate the site--this will ensure that all your bids are saved.

When you are on the RFP site, you will notice links on the services that further explain minimum specifications. To view the complete list of minimum specifications, click the following link: General Specifications.

If you are unable to access the Internet to view RFPs and submit your bids, send an email to erate@kelloggllc.com to request copies of RFPs and instructions on how to submit your bid by mail.

Each school or library (applicant) will receive:

When the school/library selects the bids they want to include on their E-Rate application, we can have the program automatically generate a bid # and associated standard contract.

Complete the Service Provider Signature and Logo Authorization Forms (See: Required Forms-Erate Bids 2008-09) so we will have the proper authorization to prepare the standardized contract and affix your logo to your printed bids and contracts.

Applicants will select the most cost-effective bids with price being the primary factor. Unless otherwise stated, bid selection criteria will include:
(1)Price , (2) prior experience with applicant and service provider's experience implementing succesful installations in other school/libraries, (3) personnel qualifications (certifications, number of years experience), (4) proximity of service provider to school/library location, and (5)quality of service (quality of product, availability and quality of repair and customer support services, warranty).

CLICK ON THE FOLLOWING LINK TO ACCESS THE RFP SITE: http://www.erate470.com

Return to Kellogg & Sovereign Consulting E-Rate Page

Updated 8/6/07, Kellogg & Sovereign Consulting, LLC. 580.332.1444