Kellogg & Sovereign Consulting, E-Rate 2008-09 Bid Requirements

REQUIRED FORMS-ERATE BIDS 2008-09

1. DETAILED BID

All bids/proposals for non-recurring services (internal connections) MUST include the following DETAILED information:

Full name and address of both service provider (vendor) AND applicant (school/library)
Service provider contact name and phone number
Service Provider Identification Number (SPIN)
FCC Registration Number
Line Item detail including:
- Quantity, Description, Manufacturer,Model Number, Part Number, Unit Price, Extended Price
- Cost of Maintenance, Installation, Configuration, Delivery, Travel and Per Diem charges must all be listed as separate line items for the associated service
- Bids for basic maintenance MUST list quantity, make and model # of all equipment to be maintained. Your bid MUST provide a separate price (line item pricing) for each item to be maintained. If servers are included, the bid must also specify the percent of eligible and ineligible uses of the server.
- Maintenance bidders must also submit a scope of work (SOW).
  See: Sample Statement of Work.
  See Also: Required Additional Documentation for Maintenance, Support Equipment, and Servers.
- Bids for NEW servers must specify the percent of eligible and inelgible uses of the server.
  See: Required Additional Documentation for Maintenance, Support Equipment, and Servers.
SUBTOTALS BY SITE (i.e. Elementary School, Middle School, High School, District for shared services)

** ALL BIDS MUST INCLUDE THE INFORMATION LISTED ABOVE. ANY BID MISSING THE ABOVE INFORMATION WILL BE REJECTED **

ALL BIDDERS should enter line item detail into the bidding site.

** NEW FOR 2008-09**. When you place your bid online, any ineligible items should be INCLUDED with the regular bid. You will need to then list the ineligible items in a separate line item online as a negative amount so they will be subtracted from the total E-Rate amount requested.

List ALL items in your bid INCLUDING ineligible items. You may provide general description on your online bid, then send us a detailed spreadsheet. The detailed bid file name must include your company name and the school/library name. Your detailed bid must be sent by email to :erate@kelloggllc.com.

Show ineligible items on a separate line item with a negative amount so it will be subtracted from your total bid. For examples, see: Step by Step Bidding Instructions

DO NOT submit price lists online. You may list only one solution per bid. If you want the school/library to consider other options you have available, you may list in the description of your bid a link (URL) to your price lists posted on your website.

Maintenance bidders must also submit a scope of work (SOW) along with their detailed bids.

When you select the "Print Bids" option, your bids will be automatically printed in the appropriate format. All you will need to do is print, sign and MAIL your SIGNED bids to Kellogg & Sovereign Consulting (see address below).

If you only enter basic information on the online site, you will need to provide us with your detailed bid IN THE APPROPRIATE FORMAT.

REMINDER: If at all possible, we request that you submit your bids online: www.erate470.com. If you are unable to use the Internet, contact us for alternate bidding instructions. Email: erate@kelloggllc.com

2. CONTRACT FOR SERVICES AND/OR PRODUCTS

SLD guidelines require a contract or legally binding agreement be IN EFFECT for all services (except tariffed Telecommunications services and month-to-month services for which no contract will be required) listed on the applicant's Form 471.

Therefore, both the service provider and applicant must sign a contract for each service included on the applicant's Form 471.

When the school/library selects your bid, the program will assign a bid # and print an associated contract with all information filled in.

The bidding program also has the ability to print your logo on all bids and contracts submitted for your company.

In order to auto-sign your contracts and affix your logo, we need for you to complete the Signature and Logo Authorization forms:

Signature and Logo Authorization Forms-.pdf format

3.SUBMIT FORMS TO KELLOGG & SOVEREIGN CONSULTING, LLC

a. BOTH FAX (580-332-2532) AND MAIL your completed Signature and Logo Authorization Forms to Kellogg & Sovereign Consulting, LLC (see MAILING address below)

b. EMAIL YOUR AUTHORIZED LOGO to: erate@kelloggllc.com

c. MAIL ALL SIGNED BIDS/PROPOSALS to:

Kellogg & Sovereign Consulting, LLC
Attn: Jane Kellogg
P.O. Box 130 (physical address: 10501 CR 3665)
Allen, OK 74825

**BIDS RECEIVED AFTER THE RFP/BID CLOSING DATE AS SHOWN ON THE SCHOOL OR LIBRARY'S INDIVIDUAL RFP WILL BE REJECTED**

Return to Kellogg & Sovereign RFP Page

rev 08/06/2007, Kellogg & Sovereign® Consulting, LLC