Bidding Step 3

General Specifications

OVERALL GUIDELINES

READ The Eligible Services Framework to gain an overall understanding of what products and services are eligible for E-Rate discounts: Eligible Services Framework

READ carefully any section of these specifications and the USAC Eligible Services List (ESL) that is related to your products and/or services prior to posting any bids.

ALL bidders should READ ALL of the Miscellaneous and Special Eligibility sections of the Eligible Services List.

Follow the requirements set forth in the Notice to Service Providers as well as the Required Forms for E-Rate Bids .

COMPANY INFORMATION

Bidders may provide company and/or product information sheets to be included with your bids.

Information sheets may include certifications, company background, references, and detailed product information.

Limited to 4 pages (front/back) the flyers, in sufficient quantities to be included with your bids

Deliver PRIOR to the first bids closing for your services to: Kellogg & Sovereign Consulting, LLC, 1101 Stadium Drive, Ada, OK 74820.

KSLLC will charge a handling fee of $75 to include your information sheets with each school/library bid decision packet.

PRODUCTS & SERVICES

Bids should meet industry standards and comply with applicable local, state and federal codes and regulations. For example, network wiring/cabling should meet or exceed EIA/TIA standards and national Electrical code standards.

Equipment should be properly configured, installed and tested.

All installed equipment and cabling should be labeled.

The value of any free products and/or services must be deducted from the cost of the proposal.

In addition to standard labeling (i.e. patch panels labeled with cable number), equipment should be labeled with E-Rate information as follows:

Funding Request Number (FRN)
Form 471 Application Number
Purchase Order Number
Installation Date

DOCUMENTATION & AUDIT COMPLIANCE

Service provider shall provide all warranty and product documentation related to products/services sold to the applicant

Service provider shall retain all documentation related to the purchase and payment, including Forms 474 and receipt of payment from USAC, for all products and services provided to the applicant. Related documentation must be retained for a period of five years from the last date of service.

If the applicant is audited by the Administrator of the program, the service provider shall fully cooperate with the applicant to provide any documentation related to the provision of discounted products and services as requested.

The service provider and/or applicant is solely responsible for verifying the accuracy of information submitted to Kellogg & Sovereign® Consulting, LLC (KSLLC). KSLLC disclaims and makes no warranty, express or implied, nor assumes any legal liability or responsibility for the validity, accuracy, correctness, or completeness of any information that is provided by the service provider and/or applicant to KSLLC.

By submitting bids for KSLLC client schools & libraries, the service provider agrees and understands that KSLLC will forward the information to USAC, and the service provider is responsible for verifying the accuracy of information submitted to KSLLC.

Kellogg & Sovereign® Consulting, LLC shall not be liable for any direct, indirect, incidental, consequential or exemplary damages, including but not limited to, damages for loss of profits, data or other intangible losses (even if KSLLC has been advised of the possibility of such damages), resulting from the service provider's non-response or incomplete response and/or the service provider's inaccurate, invalid, incorrect, or incomplete provision of information.

rev 8/5/2009 Kellogg & Sovereign® Consulting, LLC