NOTICE TO SERVICE
PROVIDERS (VENDORS)
BIDDING FOR 2011-12 ERATE RFPs
Kellogg
& Sovereign ® Consulting, LLC ("KSLLC") will again be using an
online, web-based program for the 2011-12 (14th program year) E-Rate RFP
(Request for Proposal) process.
All
bidders must have a SPIN (Service Provider Identification Number) assigned by
the Schools & Libraries Division of USAC.
Effective November, 2004, all service providers must also have a FCC
registration number.
We
request that all bidders submit bids online. Once you have entered your bids
online, you will need to print, sign and mail your signed bids to KSLLC. (If
you provide signature authorization to KSLLC, you will not need to print and
sign your bids as your signature will automatically be affixed to your bids.)
Bidders may submit supporting details and schedules. All documents submitted
MUST include service provider name, contact name, address, city, state, zip,
phone number, fax number, email address, SPIN, FCC RN, school/library name and
location for installation of equipment if applicable. Bids MUST include pricing
detail by line item. Line items must list manufacturer, model/product name, and
part number/SKU or ID number of all equipment proposed. List maintenance,
installation, configuration, delivery, travel and per diem charges (if
applicable) as separate line items for the associated service.
Bidders
for all services and products (except for tariffed telecommunications services
and month-to-month services that do not have a related contract) must also
submit a contract for service and/or products. When the applicants select the
bids to include in their application, KSLLC's bidding program can generate a
standard contract. If you have provided signature and logo authorization, your
contracts can be automatically generated with your approved logo and signature. Providers who choose to utilize KSLLC’s standard contract
now have the ability to add terms and conditions.
Beginning
with E-Rate FY 2009-10 KSLLC added a new feature for bidding on maintenance
services. The applicant will provide the details of all equipment, and the
bidder will be able to select from the list which items they are bidding on.
The pre-filled maintenance list can then be used by the bidder to assign
prices, quantities, cost allocation, and make adjustments as needed to
location, quantity, and description.
All
proposals shall be subject to E-Rate funding and school board approval.
All
service providers participating in the E-Rate filing process for KSLLC client
schools and libraries agree to retain all documents necessary to demonstrate
compliance with the statute and Commission rules regarding the school/library's
applications for receipt of and delivery of services receiving schools and
libraries discounts. Furthermore, if the applicant is audited pursuant to the
services and products provided by the service provider, the service provider
will make such records available to the Administrator.
The
service provider and/or applicant is solely responsible for verifying the
accuracy of information submitted to Kellogg & Sovereign® Consulting, LLC
(KSLLC). KSLLC disclaims and makes no warranty, express or implied, nor assumes
any legal liability or responsibility for the validity, accuracy, correctness,
or completeness of any information that is provided by the service provider
and/or applicant to KSLLC. By submitting bids for KSLLC client schools &
libraries, the service provider agrees and understands that KSLLC will forward
the information to USAC, and the service provider is responsible for verifying
the accuracy of information submitted to KSLLC. Kellogg & Sovereign®
Consulting, LLC shall not be liable for any direct, indirect, incidental,
consequential or exemplary damages, including but not limited to, damages for
loss of profits, data or other intangible losses (even if KSLLC has been
advised of the possibility of such damages), resulting from the service
provider's non-response or incomplete response and/or the service provider's
inaccurate, invalid, incorrect, or incomplete provision of information.
- STEP BY STEP
INSTRUCTIONS ARE ALSO AVAILABLE! See: Bidding Step 4: Start Bidding!
- When you access
the RFP site, you will need to login. If you did not bid last year, you
will need to register for a new login ID and password. If you bid last
year, but have forgotten your login and/or password, DO NOT set up a new
login. Send an email to forms@kelloggllc.com and request your existing
login & password or contact us using our online chat.
- If you work with
a company that has multiple individuals who are placing bids for the same company,
contact us! We have the ability to set up a bidding group for the same
company with an administrator who can see all bids placed for the same
company group.
- We are also
offering assistance via our online chat. Simply click on the "Live
Support online" icon and you will be directed to someone in our
office who can assist you.
If you have problems
accessing the RFP site, or have any questions, please send an email to: forms@kelloggllc.com.
- Once you have
logged in, you can view RFPs by Applicant. Once you have entered bids, the
View RFPs by Applicant choice will include your bid information.
- You can place
bids for an individual applicant by using the "Place Bids by
Applicant" choice.
- You may place
bids by service (using the same format as last year) by using "Place
Bids by Service" option.
- Blanket bids can
be posted by using the "Place Blanket Bids" option. OUR OFFICE
MUST REVIEW YOUR BLANKET BID PRIOR TO REPLICATING. Contact us for
assistance!
- Follow the
instructions online to enter your bid details. If a line-item does not
have an associated make/model number, enter a short description (i.e.
"installation" "shipping charges").
- Use the
"Print Bids" option to print bids. YOU MUST PRINT AND SIGN your
bids, then MAIL your bids to Kellogg & Sovereign Consulting, 1101
Stadium Drive, Ada, OK 74820 only if you have not provided a signature and
logo authorization form.
- Bids must be
submitted online by 11:59pm CST on the RFP due date. NO late bids will be
accepted.
Follow
the instructions on the screen to navigate the site. DO NOT USE THE BROWSER
BACK AND FORWARD BUTTONS. Only use the program's buttons to navigate the
site--this will ensure that all your bids are saved.
When
you are on the RFP site, you will notice links on the services that further
explain minimum specifications. To view the complete list of minimum
specifications, click the following link: General Specifications.
If
you are unable to access the Internet to view RFPs and submit your bids, send
an email to forms@kelloggllc.com
to request copies of RFPs and instructions on how to submit your bid by mail.
RFP
Changes are listed on the bidding site. Once you have logged into www.erate.470.com,
select the menu choice "RFP Changes." Review the list frequently!
Some
of the applicants REQUIRE bidders to attend on-site "walk throughs".
The list of "Walk Through" dates is available on www.erate470.com.
Each
school or library (applicant) will receive:
- a bid selection
worksheet that lists the various proposals entered on the RFP web site,
- copies of bids
that have been prepared on-line, printed and signed by service provider,
- copies of
additional detailed bids and supporting information that was sent to us by
the service provider PRIOR to the school or library's RFP closing date.
When
the school/library selects the bids they want to include on their E-Rate
application, we can have the program automatically generate a bid number and
associated standard contract.
Complete
the Service Provider Signature and Logo Authorization Form (See: Register and Complete Forms) so we will
have the proper authorization to prepare the standardized contract and affix
your logo to your printed bids and contracts.
Applicants
will select the most cost-effective bids with price being the primary factor.
Unless otherwise stated, bid selection criteria will include:
(1) price , (2) prior experience with applicant and service provider's
experience implementing successful installations in other school/libraries, (3)
personnel qualifications (certifications, number of years experience), (4)
proximity of service provider to school/library location, and (5) quality of
service (quality of product, availability and quality of repair and customer
support services, warranty).
CLICK ON THE FOLLOWING LINK TO ACCESS THE RFP
SITE:
http://www.erate470.com
Return to
Kellogg & Sovereign Consulting E-Rate Page
Updated
7/30/10, Kellogg & Sovereign Consulting, LLC. 580.332.1444