Required Forms

The following forms are REQUIRED for E-Rate FY 2010-11:

DETAILED BID
All bids/proposals must include the following:
- Full name and address of both service provider (vendor) AND applicant (school/library)
- Service provider contact name and phone number
- Service Provider Identification Number (SPIN)
- FCC Registration Number
- Line Item detail including:
  - Quantity, Description, Manufacturer,Model Number or Product Name, Part Number or SKU, Location, Unit Price, Extended Price
  - Cost Allocation - Eligible %
  - Cost of Basic Maintenance, Installation, Configuration, Delivery, Travel and Per Diem charges must all be listed as separate line items for the associated product or service
  - Bids for basic maintenance must list quantity, manufacturer, product name or model number, SKU or ID No. and location of all equipment to be maintained. Your bid MUST provide a separate price (line item pricing) for each item to be maintained. If servers are included, the bid must also specify the percent of eligible and ineligible uses of the server. If the bid includes Uninterruptible Power Supplies (UPS) you must also provide a listing of the equipment to be supported by the UPS.
  - Maintenance bidders must also submit a scope of work (SOW).
  - Bids for NEW servers must specify the percent of eligible and ineligible uses of the server.
  - Bids for NEW Uninterruptible Power Supplies (UPS) must include list of equipment that will be supported by the UPS
  - List ALL items in your bid INCLUDING ineligible items. You may provide general description on your online bid, then send us a detailed spreadsheet. The detailed bid file name must include your company name and the school/library name. Your detailed bid must be sent by email to :erate@kelloggllc.com.
  - Show ineligible items on a separate line item with a negative amount so it will be subtracted from your total bid. For examples, see: Step by Step Bidding Instructions
  - DO NOT submit price lists online. You may list only one solution per bid. If you want the school/library to consider other options you have available, you may list in the description of your bid a link (URL) to your price lists posted on your website.
CONTRACT FOR SERVICES AND/OR PRODUCTS
SLD guidelines require a contract or legally binding agreement be in effect for all items (except tariffed Telecommunications services and month-to-month services for which no contract will be required) listed on the applicant's Form 471. Both the service provider and the applicant must sign a contract for each product and/or service included on the applicant's Form 471.
- If you have provided KSLLC with signature and logo authorization, when the school/library selects your bid, the program will assign a bid # and print an associated contract with all information filled in.
- The bidding program also has the ability to print your logo on all bids and contracts submitted for your company.
- In order to auto-sign your contracts and affix your logo, we need for you to complete the Signature and Logo Authorization forms (See Bidding Step 1).
SUBMIT BIDS & CONTRACTS TO KSLLC
- If you have provided authorization to KSLLC to affix your signature and logo to both bids and contracts, you do not need to print and mail your bids to KSLLC. You must submit your bid online prior to 11:59 pm CST on the bid closing date listed on the individual RFP for each applicant ("closing date.")
- If you have provided authorization for bids only, you must submit your bid online prior to 11:59 pm CST on the closing date. You also must provide a signed contract for arrival in KSLLC's office by 5pm CST of the day immediately following the closing date.
- If you have not provided authorization to KSLLC for bids or contracts, you must submit your bid online prior to 11:59 pm CST on the closing date. You must also deliver your signed bids and contracts for arrival in KSLLC's office by 5pm CST of the day immediately following the closing date.
- Bids and contracts shall be delivered to:
  Kellogg & Sovereign Consulting, LLC
  Attn: SERVICE PROVIDER BIDS
  1101 Stadium Drive
  Ada, OK 74820

BIDS RECEIVED AFTER THE CLOSING DATE WILL BE REJECTED

rev 08/05/09, Kellogg & Sovereign® Consulting, LLC